Team Managers - please use the links below to access the tools you will need to perform your duties as a manager.

If you have any questions, please feel free to contact the VFIHA Director - Managers, at managers@vfiha.com.

  1. Team Jersey Log
  2. Team Tracking Sheet for Referee Fees and Team Budget
  3. Referee Fees 2024-25
  4. Parent Meeting Example Agenda/Notes
  5. HiSport Help and Instructions
  6. Game Notes Scatchpad
  7. VFIHA Brand Guidelines
  8. VFIHA Expectations at Tournaments
  9. VFIHA Getting to Know Your Player Template

 

Tournaments

Please review the VFIHA Expectations at Tournaments with your team.

The VFIHA President reserves the right to deny permission for a team to enter a tournament.  This may be based on previous history with a specific tournament, or association.

In most cases, permission is granted without issue.  If you have any questions about this, please get in touch with the VFIHA Director - Managers.

New this season, any Female League team wishing to attend a tournament must request a Tournament Permission Number by completing a JotForm.  Teams requesting a TPN via email from their League Manager will be directed to complete the JotForm.  The TPN Request JotForm will require the team to enter the following information:
  • Applicant Name
  • Applicant Email & Phone
  • Tournament Name
  • Tournament Start Date
  • Tournament End Date
  • Tournament Sanction Number
  • Tournament Location
  • List of Rinks used by the tournament
  • Host Association
  • Appropriate Out-of-District/Out-of-Province travel permission package for tournaments outside of PCAHA

When the team submits the request, the JotForm will send the request to the appropriate League Manager for processing and will send you a copy of the request for your records.  The reasons Female League is using this process are:
Ensure that League Managers receive all of the required information from teams

Ensure that Association Presidents and Female Directors are aware of the tournament permissions their teams are requesting and ensure you can follow up with the appropriate League Manager in the event you do not receive a copy of the TPN

While teams will be reminded at the Coach/Manager meetings, please be aware that teams can ONLY attend 1 tournament during playoffs, teams wishing to attend a tournament during championship week will be ineligible to participate in tie-breaker and championship games, League Managers are not permitted to issue Tournament Permission Numbers for tournaments longer than 6 days without permission from the Female Committee.

As JotForm has submission request limitations, there are 2 different links:

Female U7-U13 teams will use this form:

PCAHA Female League Tournament Permission Number Request Form: U7-U13 (https://form.jotform.com/242521655143249)

Female U15-U21 teams will use this form:

PCAHA Female League Tournament Permission Number Request Form: U15-U21 (https://form.jotform.com/241177046429256)

 

Emergency Rostering of Team Officials

If your team finds itself needing team officials in an emergency situation:

  • HCSPs & Team Managers can be behind the bench during games, though they should not be coaching players
  • HCSPs can be shared between teams at a game - if your team does not have a HCSP present, you can borrow the opposing team's HCSP.  Speak to them before the game begins so they know they are required
  • Phone your PCAHA League Manager - they will have the ability to approve emergency roster requests
  • Do not place unrostered persons behind the bench during a game - this will result in suspensions, and PCAHA takes this quite seriously!

 

Emergency Goalie Affiliation

If you find yourself without a goalie before a game, you may be able to roster an emergency goalie.

You must phone your PCAHA League Manager to make this happen - do this as soon as possible
If you play a goalie that is not rostered and your PCAHA League Manager doesn't know about it, your team will forfeit the game